Summary
[ GHANA JOBS Administrative Assistant ]Administrative Assistant
Salary range:GHC 12,000 (Annual), Job type: Contract (permanent), Location:Tumu, Agency:AGROMITE LIMITED. Application close date:Expires Apr 20, 2020
GHANA JOBS Administrative Assistant
Agromite Limited is looking for a responsible Administrative Assistant in its Tumu’s office to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our directors, managers and employees, collection and compilation of farmer records and records of all equipment and machinery and managing our company’s general administrative activities. This position may require some weeknights and weekend hours.
Specific Tasks
Collect and compile all farmer records in the approved format
Collect and compile of daily activity records for equipment and machinery in the approved format
Maintain updated records on the movement of all machinery, equipment, and tools
Develop and maintain a filing system
Answer and direct phone calls
Plan meetings and take detailed minutes
Write and distribute email, correspondence memos, letters, faxes and forms
Assist in the preparation of regularly scheduled reports
Update and maintain office policies and procedures
Order and maintain office supplies
Maintain contact lists
Submit and reconcile expense reports
Provide general support to visitors
Act as the point of contact for internal and external clients
Liaise with Finance and Administrative Officer to handle requests and queries from Directors
Participating in physical counts of inventory
Managing fixed assets and the depreciation of fixed assets
Required Skills or Experience
Proven experience as an administrative assistant, virtual assistant or office admin assistant
Knowledge of office management systems and procedures
Working knowledge of office equipment, like printers and fax machines
Proficiency in MS Office (MS Excel, MS Word and MS PowerPoint, in particular)
Excellent time management skills and the ability to prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task
High School degree; additional qualification as an Administrative assistant or Secretary will be a plus
Must be able to work in a team
Proficient in computing including MS Office Suite
Self-motivation and commitment to achieving excellence.
Sound judgment with excellent decision-making, influencing and negotiation skills.
Communication skills to work with company leadership to meet operational needs and company objectives.
GHANA JOBS Administrative Assistant GHANA JOBS Administrative Assistant GHANA JOBS Administrative Assistant
How To Apply
Please send cover letter (mandatory), resume and 3 work-related references by April 20th, 2020
Shortlisted candidates will be contacted.
Apply Online